Part of litigation proceedings is the management, collection, and duplication of papers. Legal document duplication is an important aspect of legal proceedings because privacy policies are of high value for law offices and all parties involved. Any documents gathered before, during, and after any litigation process are scanned, copied, filed, and duplicated so that the entire litigation process goes smoothly.
Legal document duplication is the reproduction of legal files such as lists of evidence, subpoenas, interview transcripts, audio and video recordings, among others. This process is also known as litigation copying. Litigation copying is not like the normal process of reproducing papers. There’s a little more work involved. For instance, each duplicated legal copy has to be properly labeled and stamped so it doesn’t get mixed up with the originals. Law firms usually have their own stamp so they know that the copy is true and legitimate.
Legal scanning is also a standard procedure for litigation copying. Black and white papers, as well as colored graphics and pictures are scanned, labeled, and then indexed so other copies may be given to all parties.
CopyScan is one good example of a legal document duplication company with 10 years of experience. They offer fast copy, legal scanning, and audio/video duplication services for the everyday needs of law offices. CopyScan also uses Scan to File system that allows direct copying of scanned documents into your computer’s registered IP address for quick access to these legal documents. Scan to File is one of the fastest and secure means for legal scanning and duplication available in the software market.
CopyScan also supports attorney services by providing some parts of the litigation process. Litigation services include the legal scanning and duplication of files from the opposing counsel, and CopyScan does just that. Other litigation services include centralized paper depository, imaging, OCR and OWR, manual and auto-coding, and database creation and indexing. You may also ask if they offer opposing counsel services so you don’t have to go to another company for the duplication and delivery of litigation files.
Legal copying and duplication also covers conversion of old format files into newer formats. Cassette tape recordings can be converted to audio CD files and VHS tapes can be converted to digital CD or DVD file formats.
Any kind of document can be duplicated at any time. You can even ask CopyScan to make scan and make copies of large documents like blueprints and land surveys. They also offer X-ray services for medical files and documents that require x-ray copies.
CopyScan is HIPAA compliant so you know all procedures are done based on standard operating procedures. Legal copies cannot be left to non compliant companies because you are sure to risk privacy and security of everyone involved.
A good litigation copying service company should be able to provide fast and immediate service for law firms since most, if not all, need to have legal document duplication everyday. What you need to look for (aside from HIPAA compliance) is the ability for fast copy, digital printing, and systematic indexing standards.